How can you cut back on your meetings and emails? How can you improve team collaboration in your organization? How can you streamline communications and enhance workplace efficiency?

An intranet portal can help in that case.

Intranets are powerful employee tools that are becoming a necessity in the modern workplace, especially if a large part of your workforce is working remotely. These are synonymously called SharePoint intranet solutions as well when they are created using SharePoint technologies.

So, in this article, we will look at how an intranet software benefits the organizations in diverse domains. But before that, let’s quickly have a look at what is an intranet portal software.

What is an Intranet Portal

An intranet portal is a private corporate network created to enhance communication, collaboration, and overall performance of the employees. While it serves various purposes and applications, the primary goal of an intranet is to actively engage and provide support to the workforce. These portals help in breaking communication barriers between teams and help them smoothly interact to drive productivity.

An intranet software goes beyond just consuming and publishing content. It can offer a host of other features and benefits. Let’s dive into some of the top benefits of an intranet software solution.

Top Use Cases of a Modern Intranet Portal Software

1- Enables Sharing of Company Updates and Announcements

No employee likes to find out that they should be attending an event but weren’t informed well in advance. So, sharing updates and announcements via the intranet software can help the news spread faster to all the employees. Some intranet portals also offer a mobile app and ensure that the employees remain updated through push notifications.

2- Establishes Connectivity across Locations and Time Zones

Advanced SharePoint intranet solutions act as a central hub for organizations and they can even help in bringing multi-location teams together. It thus gives teams across locations and time zones insights into what is happening in the organization, as well as enables easy collaboration, regardless of where they’re based.

3. Enhances Internal Communication

Effective internal communication must be a crucial part of any modern workplace, especially in the era where people work remotely. With an intranet portal, anyone in the company can connect with anyone to share information, provide feedback, get some tasks done, etc.

An intranet software gives you the power to:

• Have open discussions with teams.
• Share individual knowledge with other team members.
• Enables leads and managers to stay connected with their teams.

4- Aids Employees in Getting Information/Document Sharing

Intranet software solutions are designed to be a rich pool of information for any organization, which proves helpful to its employees for finding everything such as upcoming events, team meeting notifications, important forms or documents, etc. in real-time. This helps the employees get the work done easily.

5- Helps in the Management of Support Services

An intranet software can become a one-stop-shop for various support services that the employees require. These can include:

• Requesting replacement equipment from IT dept.
• Reporting an accident at the workplace
• Reporting any other issues in a project or company overall

An intranet enables the employees to perform such tasks with ease as their procedures are accessible to them at a few clicks on the portal.

6- Boosts Rewards and Recognition

Acknowledgment and Reward is a crucial elements of the employee experience, contributing to enhanced satisfaction and engagement levels in them. However, such recognition and appreciation don’t necessarily require monetary or extravagant gestures. A simple ‘thank you’ note on the company’s portal can be enough, just that it has to be timely. Certain intranets can streamline this process if they are equipped with a live feed or integration with a peer-to-peer recognition feature.

7- Virtual Suggestion Box

Improving the company’s work environment is essential to create a better workplace and a virtual suggestion box on the intranet software can contribute to this. If this feature is added to the portal, employees can share their feedback regarding work, cleanliness, HR policies, or any other complaints. This will not help create a positive workspace but also instill a sense in employees that they are cared about.

Concluding Lines:

Setting up an intranet software involves a substantial investment; however, its advantages surpass the associated costs. When configured effectively, an intranet becomes a potent communication tool, streamlining interactions and facilitating efficient task completion among employees.

ITCube Solutions has been creating dynamic Intranet portals for diverse large-sized organizations. Here are some case studies:

• Dynamic Intranet Portal for a Major Medicine Research Center
• A Responsive Intranet Portal for a Global Engineering Group

ITCube Solutions is a renowned name for creating bespoke software solutions using new-age technologies such as React, Angular, .Net, Power Apps, Power BI, D365, SharePoint, RPA, MDM, etc.

If you want to design an Intranet software for your organization, or want to enquire about our SharePoint services, consult us at https://www.itcube.net/contact-us, or drop a mail at inquiry@itcube.net.